Creating safe, sustainable learning spaces that inspire and incite
Our Property Services create inspirational, safe, and efficient learning spaces through partnerships with skilled contractors, Local Authorities, and schools.
Phase: Nursery/Primary/Secondary/Special/PRUGovernance: Maintained/Academy/MAT/Federation/IndependentLocality: NationalContract type: Annual or Multi-year
TAMS is the software solution that enables you to manage assets and activities in your school or academy to support your estates strategy. Easily maintain your records in an accessible but secure offsite location to aid business continuity. TAMS delivers:
TAMS helps you to meet your statutory property responsibilities
Create a clear view of your assets
Plan activities & issue them to your staff & contractors
View progress to track them through to completion.
Monitor activity and expenditure to identify trends and investment needs across your buildings
Produce simple reports from live information to support the management of your estate
TAMS Benefits:
Produce information for OFSTED and H&S audits quickly and easily
Log your assets and track their allocation to staff and students
Accessible by laptop, tablet or smartphone
Cloud-based hosted solution- no need to manage IT hardware and software updates
Supported by Entrust’s team of Property & Compliance Specialists
Visit our buying portal to learn more or to purchase
Phase: Nursery/Primary/Secondary/PRUGovernance: Maintained/Academy/MAT/Federation/IndependentLocality: StaffordshireContract type: Annual or multi year
Entrust will support your school to assist in effective asset management planning (AMP) through an annual consultation.
A school-based asset management plan (AMP) is the collection of key property data in a single database that can be used to effectively inform both investment and service delivery decisions. The format and the methodology for producing school AMPs have been determined by the DfE. To complete the AMP, you will be asked to provide:
Access to the school site and appropriate person(s)
Information in relation to school managed projects
Information in relation to changes of room use
Your school will benefit from:
Advice to help the school produce a strategic asset management plan (AMP) and long-term strategic property investment plan
Prioritisation of property maintenance and development of your property portfolio, including identifying funding streams the school may wish to pursue
Advice for compliance / best practice for Landlord Approval & Licence Applications e.g. planning and development, section 77 approvals
Provide online access to your property information via the dedicated Entrust Property Portal.
Strategic Asset Management for Academies
In Staffordshire, the county council provides the following additional services to its maintained schools.
Provide a template to support the AMP process
Write and produce your AMP
Produce a Condition Survey
These services are available to academies at an additional charge. Alternatively, academies can purchase a packaged asset management planning service which includes an updated condition survey.
Phase: Primary/Secondary/SpecialGovernance: Academy/MATLocality: Staffordshire/MidlandsContract type: Pay as you go
Condition survey and CAD plans are an integral part of effective asset management planning (AMP), which is key to managing your school buildings effectively. This enables you to develop a strategic approach to maintaining and investing in your premises.
Entrust can offer a four year fully comprehensive professional asset management SLA package, allowing you to spread the cost over the four years. This package includes:
Condition Survey
Elemental condition survey that is carried out based on the DfE guidelines.
Both the building and mechanical and electrical elements will be surveyed.
Online access to the dedicated Entrust property portal, which provides a real-time view of your condition data.
Building / floor CAD plans
Production of digital floor plan, suitable for Asset Management to include:
Building block referencing
Roof and elevation referencing
Room referencing
Room designation / use
Room area
Building block areas
You will also receive strategic property planning and advice including:
Bidding support (technical advice)
Capital strategy (technical input)
Capital programming and prioritisation
48 months online access to your property information via the dedicated Entrust property portal.
Phase: Nursery/Primary/Secondary/SpecialGovernance: Maintained/Academy/MAT/Federation/IndependentLocality: Staffordshire/MidlandsContract type: Pay as you go
Our team of skilled professionals can offer innovative and bespoke design solutions, tailored to your needs. Our service includes:
Project Management to oversee your project from start to finish
The design, specification and monitoring of new build or refurbishment projects
Specification to address the life cycle of buildings
Cost effective designs and practical solutions to achieve better value for money
Buildings designed to meet current legislation, including fire safety, planning, environmental and sustainability
Structural surveys and reports
Building condition/services surveys and reports
Contractor framework management
Phase: Secondary/Special/PRUGovernance: Maintained/Academy/MAT/IndependentLocality: Staffordshire and Neighbouring CountiesContract type: Pay as you go
We provide Ionising radiation protection officer (RPO) inspections for secondary schools holding ionising radiation sources in their science departments. These inspections, and the reports resulting from them, are required every two years to comply with the Ionising Radiation Regulations for schools.
Phase: Nursery/Primary/Secondary/Special/PRUGovernance: Academy/MATLocality: Staffordshire/MidlandsContract type: Annual or multi year
Entrust offers a managed compliance programme that provides an extensive range of service & testing activities and asbestos risk assessment review* tailored to your school’s needs.
Contractors are selected by an open procurement process to meet your public procurement finance obligations and are vetted by the DBS for suitability. Suppliers managed by a team of experienced compliance specialists, acting independently of the suppliers to represent your best interests and provide peace of mind.
Most contracts include a 24-hour emergency call out facility with a response inside 4 hours by a qualified Engineer with access to a wide range of replacement parts. These contracts satisfy the key requirements of the legislation to maintain the safe operation and management of mechanical and electrical systems within school buildings. Entrust will provide access to the relevant suppliers and manage their performance by:
Monitoring changes in legislation and adapting our service accordingly
Updating contract specifications to maintain compliance and deliver best value
Assessing contract bidders to select the best available supplier
Managing schedule adherence
Conducting site audits to assess contractors’ competence and conduct.
Verifying invoice details
Auditing work reports
Validating defect reports
Resolving report and invoice queries before they reach you.
Entrust will provide secure online access to your statutory property risk and compliance service schedules and records via our bespoke Entrust property portal.
All work activity is undertaken in accordance with a tailored contract specification designed to comply with the relevant industry standards including British Standards, European Directives, etc. Immediate notification of urgent defects once Entrust has been notified by the Contractor (i.e. D1 classification – requiring immediate rectification).
Our contracts consider the whole cost of maintaining an asset. For example, certain contracts include replacement components at the time of service (e.g. fire alarms and intruder alarms). Where defects are identified, they are reported in a standard priority and condition format to enable you to address them on a risk based approach as recommended by the DfE in their Good Estates Management Guide.
*where possible, depending on the format of your information.
Phase: Nursery/Primary/Secondary/Special/PRUGovernance: Maintained/Academy/MAT/Federation/IndependentLocality: Staffordshire/MidlandsContract type: Annual or multi year
Schools will benefit from being able to access fully OJEU compliant, highly competitive utility contracts (significant economies of scale achieved from thousands of customers). This includes: negotiation and procurement of bulk purchase gas and electricity contracts.
We will provide an energy account management service, consisting of:
Access to a dedicated market leading website (SystemsLink®) providing reports on utility billing and usage
Validation and verification of invoices to ensure the correct contract rates and consumption levels
Trend analysis to identify high use anomalies
Advice with location and repair of water leaks
Promotion of energy saving practices and techniques
Advice on the efficient use of water and energy
Telephone support and advice by experienced Energy professionals
The contacts Entrust can offer follow EU Procurement Directives and relevant policies including Public Procurements Regulation 2015 and Staffordshire County Council’s Financial Standing Orders (or equivalent).
Designated surveyor/s providing advice and technical guidance for responsive maintenance and project works
Your surveyor shall visit your school for a 1-2-1 consultation
Monitor projects up to £5,000 where contractors are appointed by Entrust on your behalf, to help assure quality, workmanship and value for money (larger projects will be subject to agreed professional fees)
Access to 24-hour emergency advice and support
Access to wide choice of pre-tendered day works and framework contractors via Entrust
Preparation of scope and estimates for proposed projects and planned maintenance programmes
If requested, specialist advice on remedial works following routine service and testing. (e.g. D1 classification – requiring immediate rectification)
The Maintenance Team will:
Respond to a routine maintenance enquiry on the same working day and an emergency situation within two working hours
Support and review project documentation, if required
Schools may also purchase additional project support at a discounted fee for the procurement of self-funded maintenance or improvement projects including preparation of specifications, drawings, tenders, site supervision and verifying invoices for payment.
Phase: Nursery/Primary/Secondary/Special/PRUGovernance: Maintained/Academy/MAT/FederationLocality: Staffordshire/MidlandsContract type: Pay as you go
Entrust has a proven track record in identifying and securing external funding to assist schools in maintaining and improving the built environment. By utilising our extensive property experience and expertise we can provide support, information, and guidance in developing capital project bids to the ESFA and other bodies. This package is available with two options, based on the complexity of the project:
Aimed at supporting bids which do not require the deployment of a full multidisciplinary design team, for example, window, boiler or roofing replacements.
Complex projects, where the services of our full multidisciplinary design team are required. These types of projects might include works such as classroom extensions or new building construction which often require architectural and planning services.
Regardless of the option which is appropriate for your requirements, we would normally waive any bid support fee where you commission our team to project manage the successful bid. Our specialist surveyors and engineers will work with you to identify potential projects and funding options. We will develop various option appraisals including:
The project methodology
Identifying links to pupil outcomes
Inclusion of project timelines and risk registers
Cost estimates based on pre-tendered contractor frameworks ensuring best value and price certainty
Asbestos considerations
Bids contain all foreseeable costs including our professional project management fees for successful project delivery. Our full bidding service includes end to end support, from conception to submission.
Phase: Nursery/Primary/Secondary/Special/PRUGovernance: Maintained/Academy/MAT/Federation/IndependentLocality: Staffordshire/MidlandsContract type: Annual
Entrust will facilitate production of a compliant display energy certificate(s) (DEC), based on your current compliance requirements, on behalf of the School. The offer consists of:
Access to a fully qualified and accredited Level 4 Non-Domestic Energy Assessor fully experienced in site energy surveying
Production of a compliant, legally required, display energy certificate(s) for you to display on site
Clear and simple tailored advice to help cut the energy costs and carbon emissions in your buildings
Display energy certificate(s) and associated reports lodged on the official Landmark Register
Please note:
Buildings exceeding a Gross Internal Area (GIA) of 250m2 will be provided with individual certificates as required by current legislation.
Each certificate must be officially lodged which incurs a registration fee(s), included in the SLA.
Offer prices are bespoke to your property requirements and current legislation. Your offer will be made depending on the known Gross Internal Area (GIA) for your school site. This will be evaluated during the site survey or annual review and may result in a change to the DEC compliance requirements and associated charges for your site.
This support package has been designed to assist schools in meeting their responsibilities and complying with the requirements of ACoP L8 (at the time of offer).
Please note: This service is in addition to the existing two six-monthly checks that are already undertaken in the water hygiene service provided in the Statutory Risk and Compliance Package.
This enhanced service provides:
Monthly flow and return temperature checks from all hot water heaters and boilers
Monthly temperature checks from all hot water sentinel points (usually the first and last taps on run of pipework)
Temperature checks from all cold-water sentinel points
Record hot water temperature outputs for all thermostatic mixing valves (TMV’s)
Temperature checks from 10% of the remaining hot taps
Temperature checks from 10% of the remaining cold taps
Audit on site logbook to ensure weekly flushing is being completed
Make necessary adjustments to temperature controls.
Where possible, repair faulty thermostatic mixing valves (TMV’s) to avoid a scalding risk
Quarterly clean, de-scale and disinfect all showers, include hose if fitted
Entrust will engage a third-party provider to enable schools to effectively delegate many of the routine water hygiene monitoring tasks, including monthly temperature checks undertaken during school term times.
All tasks shall be carried out by City & Guilds qualified competent technicians.
For schools that have a compatible Building Management System (BMS) Entrust shall provide:
Monitoring of heating and hot water plant operation and energy control for sites connected to the central BMS network
Bespoke scheduling of plant operation in conjunction with site requirements
Remote fault diagnosis, where system functionality allows, which may negate costly Contractor call out charges
Access to technical support for BMS systems, to enable heating and hot water temperatures to be remotely monitored and adjusted to meet the School’s requirements
Checking the operation of automatic energy control equipment for heating, hot water, air conditioning and ventilation.
Site visits may incur additional charges. This service is available to Academies on the Entrust broadband. This service may be made available to academies using other broadband providers, but you may incur additional charges from your broadband provider.
Phase: Nursery/Primary/Secondary/Special/PRUGovernance: Maintained/Academy/MAT/Federation/IndependentLocality: NationalContract type: Pay as you go
With traditional smart meters only providing high-level energy use readings, often with a large delay, it can become an impossible task to work towards your Net Zero targets and tackle rising energy costs. Our IoT technology will help you to identify and eliminate energy waste in your classrooms giving you greater control over cost, waste, and productivity.
How it works:
Step 1: Using your floor plans, we’ll digitalise your space creating a digital twin.
Step 2: We’ll set up sensors to measure the factors you care about. Our sensors are quick and easy to install; there’s no wiring required, and they won’t ‘clog up’ existing wireless networks.
Step 3: We’ll provide you with access to your personalised dashboard showing live metrics across a variety of readings (light, temperature, humidity, CO2, occupancy) presented in a simple and easy-to-interpret way.
Step 4: Our team of energy experts will analyse the performance of your buildings, providing a report of potential savings and efficiencies that can be achieved.
Key features:
Energy reductionGranular real time monitoring helps reduce consumption and eliminate energy waste.
Environmental monitoringReduce energy costs and decarbonise your buildings to meet Net Zero targets and legislation.
Air quality monitoringAutomatic notification when gases including Co2, TVOC, diesel particulate matter exceed levels adverse to health.
Leak detectionRemote long-life sensors allow for leak monitoring and water meters help identify unusual consumption.
Mould preventionMonitors the conditions where mould thrives - protecting people and the building fabric.
Return on investmentWe’ll provide key recommendations to help you secure a return on investment
All schools have been asked to complete a questionnaire for Reinforced Autoclaved Aerated Concrete (RAAC) in their buildings. If your school meets the government criteria, then you may need to act, particularly if your school was built between 1950 and mid-1990.Whether you’re unsure how to respond to the questions or just need advice on your next steps, our team are on hand and ready to support you. Our Building Surveyors are available throughout the UK. They’re experienced in non-intrusive RAAC inspections and working in live education environments.
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